Acme Inc.

Event Planning Questionnaire

  1. Instructions

    1. Instructions

  2. Client Information

    1. *Full Name

    2. Company/Organization Name (if applicable)

    3. Phone Number

    4. *Email Address

  3. Event Overview

    1. *Event Name/Title

    2. Event Date(s)

    3. *Event Theme/Concept

    4. *Estimated Number of Guests

    5. Is This Event Private or Public?

  4. Event Objectives

    1. *What Is the Primary Goal of the Event?

    2. *How Will You Measure the Success of the Event?

    3. Target Audience

  5. Event Details

    1. Venue Name

    2. *Venue Address

    3. Venue Contact Person

    4. Venue Capacity

    5. Is the Venue Already Booked?

    6. Any Specific Requirements or Restrictions for the Venue?

    7. Type of Event

    8. Event Layout

    9. Will There Be Any Virtual Components?

    10. Will There Be a Stage or Focal Point?

    11. Will There Be Breakout Sessions or Smaller Group Activities?

    12. Will Food and Beverages Be Served?

    13. Atmosphere

  6. Event Services

    1. Entertainment

    2. Audio-Visual Requirements

    3. Photography/Videography

    4. Event Staffing

  7. Budget

    1. Total Budget for the Event

    2. Is There Flexibility in the Budget?

    3. Preferred Payment Method

    4. Are There Any Sponsors or Partners Contributing Financially?

  8. Additional Information

    1. Do You Have a Plan for Unexpected Issues?

    2. Is Event Insurance Required?

    3. Any Additional Requests, Ideas, or Concerns Not Covered in the Form?

Event Planning Questionnaire


Event Planning Questionnaire

Acme Inc.



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    Instructions

    Thank you for taking the time out to fill out this questionnaire. This covers key aspects such as event goals, budget, venue preferences, and desired theme, ensuring every element is tailored to your vision and leads to a successful and memorable event.



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    1. Provide all required information here using this form.
    2. Click ✓ Ok to submit and check off each request.
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    *Response requiredFull Name

    Company/Organization Name (if applicable)

    Phone Number

    +31

    *Response requiredEvent Name/Title

    Event Date(s)

    *Response requiredEvent Theme/Concept

    *Response requiredEstimated Number of Guests

    Is This Event Private or Public?

    • Private

    • Public

    *Response requiredWhat Is the Primary Goal of the Event?

    e.g., Brand Awareness, Fundraising, Product Launch, Celebration, Networking

    *Response requiredHow Will You Measure the Success of the Event?

    Target Audience

    Who is the primary audience for this event? (e.g., Clients, Employees, VIPs, General Public)

    Venue Name

    *Response requiredVenue Address

    Venue Contact Person

    Venue Capacity

    Is the Venue Already Booked?

    • Yes

    • No

    Any Specific Requirements or Restrictions for the Venue?

    Type of Event

    e.g., Conference, Seminar, Gala, Wedding, Concert, Trade Show

    Event Layout

    e.g., Theater, Classroom, Banquet, Cocktail

    Will There Be Any Virtual Components?

    • Yes

    • No

    Will There Be a Stage or Focal Point?

    • Yes

    • No

    Will There Be Breakout Sessions or Smaller Group Activities?

    • Yes

    • No

    Will Food and Beverages Be Served?

    • Yes

    • No

    Atmosphere

    Describe the desired style and atmosphere (e.g., Formal, Casual, Elegant, Fun)

    Entertainment

    Please let us know about the:


    1. Type of entertainment (e.g., DJ, Band, Speaker, Performers)
    2. Any specific requirements for entertainment (e.g., stage, sound system)?


    Audio-Visual Requirements

    Will there be a need for AV equipment? If yes, what type of equipment? (e.g., Microphones, Projectors, Lighting, Sound System) Will there be any multimedia presentations or videos?


    Photography/Videography

    Will you need a photographer or videographer? Any particular style of photography/videography preferred?

    Event Staffing

    What type of staff is needed? (e.g., Ushers, Security, Catering Staff, Registration)

    Total Budget for the Event

    Is There Flexibility in the Budget?

    • Yes

    • No

    Preferred Payment Method

    e.g., Invoice, Credit Card, Bank Transfer

    Are There Any Sponsors or Partners Contributing Financially?

    • Yes

    • No

    Do You Have a Plan for Unexpected Issues?

    e.g., Weather, Technical Difficulties

    Is Event Insurance Required?

    • Yes

    • No

    Any Additional Requests, Ideas, or Concerns Not Covered in the Form?